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Form Descriptions

Shipper’s Export Declaration - Download Form

This document is used for compiling U.S. export trade statistics as well as for export control, and is currently required by the Department of Commerce for all shipments with individual items valued at $2,500 or more ($500 for Parcel Post Shipments). This form is also required if an Export License is needed or if the shipment has been consigned to a controlled destination. As of January, 1991, most exports to Canada do not require an SED.

Commercial Invoice - Download Form

The Commercial Invoice (Standard Version) is the one single document which describes the entire transaction from start to finish! It shows who shipped what to whom, on which terms of sale and payment and at what prices. It shows the shipping date, the buyer’s purchase order number, the tariff classification used by the buyer's country, and a myriad of details essential to the swift and successful completion of any shipping venture between exporter and importer. It is also the primary document used by Customs, worldwide, for commodity control and valuation.

Israel/U.S. Certificate of Origin - Download Form

This distinctive document, authorized by the 1985 Free Trade Agreement (FTA) between Israel and the United States, is prepared by U.S. exporters and allows their Israeli customers to receive customs duty reductions. A similar document, sometimes referred to as “Form A” of the FTA, is prepared by Israeli exporters to the U.S.

Canada Customs Invoice - Download Form

Commercial shipments to Canada, regardless of mode of transport, which are valued at over $1,200 (Canadian Funds) must be accompanied by a Canada Customs Invoice. The invoice must contain all the information currently required by Canada Customs Regulations and can be prepared either by the importer/exporter or their agents.

Turkey Certificate of Origin & Consular Invoice - Download Form

This is the combined Consular Invoice and Certificate of Origin form required for importation into Turkey. Two duplicate Certificate of Origin and Consular Invoice forms are required. Both copies are to be notarized and certified by a U.S. Chamber of Commerce. Unless the Turkish importer specifically states otherwise, this form should also be legalized by a Turkish Consulate.

Pro Forma Invoices - Download Form

Pro Forma invoices are nothing more than quotations prepared to resemble commercial invoices. In fact, if the Pro Forma Invoice is correct, and if an order results, the final Commercial Invoice will closely resemble the Pro Forma. The most effective way to apply for an import permit or foreign exchange availability in some countries is by using a model of what the final Commercial Invoice will look like: a Pro Forma Invoice.

Mexico Commercial Invoice - Download Form

This form has been authorized by Mexican Customs and contains all the critical information required by Article 88 of the Mexican Customs Law Regulations. This Commercial Invoice must be prepared in Spanish, or have a signed Spanish translation attached to all copies. The declaration at the bottom of the document must be signed by the Exporter.

NAFTA Certificates of Origin - Download Form

The historic North American Free Trade Agreement, in effect since January 1994, allows substantial benefits for importers and exporters in Mexico, Canada, and the United States for goods originating in the three nations. These benefits of Customs duty reduction and elimination depend upon an exporter’s declaration or the origin of the goods, called the NAFTA Certificate of Origin. This new certificate must be completed by the U.S. Exporter, and must be in the possession of the Canadian or Mexican importer at the time the declaration is made to either Revenue Canada, Customs and Excise (Canadian Customs) or the Secretaria de Hacienda y Credito Publico (Mexican Customs). The U.S. exporter is responsible for determining the eligibility of the goods for NAFTA treatment and for providing the Importer with the certificate.

Drafts/Transmittal Letters - Download Form

The Draft, a negotiable instrument, must contain all the following elements: It must be signed by the drawer, it must be payable on demand (Sight) or at a specific time (Time), it must contain an unconditional order to pay a certain sum of money, it must be properly endorsed either to the drawer or to the drawer’s bank. The Transmittal/Remittance Letter contains the shipper’s complete and precise instructions on how the documents are to be handled and how payment is to be made.

IATA Dangerous Goods Declaration - Download Form

The Shipper’s Declaration of Dangerous Goods, required for all qualifying air cargo, has been revised effective January 1, 1995. It contains a change in wording and an added column in its format. A new “Packing Group,” when applicable, is now required immediately after the UN or ID number. Previously, only the Proper Shipping Name, Class of Division and the UN or ID number were mandatory. The wording in the “declaration statement” has also been amended.

Packing Lists - Download Form

Even though a Packing List is not required by the Customs law of every country, its use can be crucial to the successful completion of your exporting process. Packing Lists come in various formats, all with the same basic functions: 1) to confirm the contents of a shipment as it left the exporter’s premises, 2) to indicate weights, measures, and the “piece count” (i.e., the number of cartons or cases) in that shipment.

Shipper’s Letter of Instruction - Download Form

The Shipper’s Letter of Instruction, while not required by any Regulatory Agency, serves a very important function. Its purpose is to convey specific instructions from the exporter to his agent, usually an international freight forwarder. The SLI is used to advise the details of the inland movement to port of exit, communicate the necessary information to allow the freight forwarder to prepare the required export documentation package, including the SED, and instruct the freight forwarder on the distribution of the export documents as well as any other “standing instructions.”